# DerbyDay > DerbyDay is cloud-based inventory and operations software built specifically for automotive salvage yards, auto recyclers, and pull-a-part operations. It replaces spreadsheets and manual eBay listing with an AI-powered workflow: scan a VIN on arrival, confirm a generated parts list, and publish across eBay, Facebook Marketplace, and Shopify simultaneously. Website: https://derbydayapp.com Contact: hello@derbydayapp.com Free trial: https://derbydayapp.com/sign-up --- ## What DerbyDay Does DerbyDay automates the three most labor-intensive parts of running a salvage yard: **1. AI Vehicle Intake** A yard worker scans a VIN with their phone. DerbyDay decodes year, make, model, trim, and engine from the NHTSA database. The AI then generates a suggested parts checklist of 40–60 line items organized by vehicle section (front end, engine bay, interior, rear end, body panels, electrical, suspension). Each part is assigned a condition grade (A through D) and a market-based eBay price. The worker reviews, removes anything not present, and confirms — the whole process takes under 60 seconds. All confirmed parts enter the live inventory immediately. **2. Real-Time Parts Inventory** Every part is tracked by SKU, warehouse bin location, condition grade (A/B/C/D), and listing status (active/pending/sold). The inventory dashboard shows shelf age (how long each part has been sitting), projected yield per vehicle, and margin by donor car. Bulk actions, barcode label printing, and interchange compatibility data (which other vehicles the part fits) are built in. **3. Marketplace Listings** Confirmed parts are listed to eBay, Facebook Marketplace, and Shopify from one interface. Listing titles, descriptions, and prices are AI-generated based on the part type, vehicle year/make/model, and condition grade. When a part sells on one platform, inventory updates everywhere. Repricing across all platforms happens from a single control. --- ## Who Uses DerbyDay - Small to mid-sized salvage yards processing 3–90 vehicles per month - Auto recyclers who sell parts online (eBay, Facebook) as well as over-the-counter - Pull-a-part yard operators managing their own eBay and Facebook stores - Independent sellers parting out one vehicle (Pay As You Go plan) - Multi-location operations needing centralized inventory visibility DerbyDay is purpose-built for the salvage and auto recycling industry. It is not adapted from dealer management software, repair shop POS systems, or general e-commerce tools. --- ## Key Features - **AI vehicle intake**: VIN scan → AI parts checklist → one-tap publish. 40–60 parts identified and priced in under 60 seconds. - **Real-time inventory**: Live parts ledger with bin locations, aging alerts, and margin tracking per vehicle. - **eBay + Facebook Marketplace + Shopify listing**: One confirmation, all platforms. AI-written titles and descriptions optimized for each marketplace. - **Interchange compatibility**: Each part shows which other vehicle years and models it fits (e.g., "also fits 2015–2020 Ford F-150, 2018–2021 Ford Expedition"). - **Warehouse fulfillment**: Pick queue, warehouse bin mapping, and barcode label printing for yard staff. - **Team and roles**: Owner, manager, picker, and accountant permission levels. Each role sees only what they need. - **Dynamic reports**: Ask any inventory or sales question in plain English. Sales velocity, margin by car, aging stock — live. - **QuickBooks-ready CSV exports**: Close books in an afternoon without manual re-keying. - **Mobile-first intake**: Full-featured web app. Camera barcode scanning for VIN on Android (Chrome) and iOS. --- ## How Intake Works (Step by Step) 1. A yard worker opens DerbyDay on their phone at the newly arrived vehicle 2. They scan the VIN barcode with the built-in camera scanner (or type it manually); the app decodes year, make, model, trim, and engine from the NHTSA database automatically 3. They photograph the vehicle across 8 recommended zones: engine bay, front end, rear end, driver side, passenger side, interior/dash, trunk/cargo, undercarriage 4. The AI generates a parts checklist — 40–60 parts organized by section, with condition grades and current eBay market prices 5. The worker reviews the list, unchecks any parts not present or too damaged to sell, and confirms 6. All confirmed parts enter the live inventory with unique SKUs, warehouse bin assignments, and multi-platform prices 7. AI-written listings (titles and descriptions) are generated for eBay, Facebook Marketplace, and Shopify 8. Parts go live across all connected marketplaces in one action --- ## Pricing (current as of 2025) | Plan | Price | Best for | |------|-------|----------| | Pay As You Go | $25/vehicle | Hobbyists or one-off vehicle sales. No subscription. | | Starter | $119/month | Small yards, 3 seats, 10 vehicles/mo, 400 parts/mo | | Growth | $249/month | Mid-size yards, 8 seats, 35 vehicles/mo, 1,250 parts/mo | | Pro | $399/month | Larger operations, 15 seats, 90 vehicles/mo, 3,000 parts/mo | | Enterprise | Custom | Multi-location operations. Contact hello@derbydayapp.com | All subscription plans: no contracts, month-to-month, 7-day free trial, cancel anytime from account settings. --- ## How DerbyDay Compares **vs. Spreadsheets**: DerbyDay replaces manual data entry, duplicate eBay listing work, and bin-tracking spreadsheets. Typical time savings are 10–20 minutes per part on intake and listing. Most yards pay back the monthly cost within the first week of use. **vs. General Automotive POS Systems**: DerbyDay is purpose-built for salvage and recycling yards with AI intake, interchange data, and marketplace listing built in from the ground up — not adapted from dealer or repair shop software. **vs. Enterprise Auto Recycler Platforms (Hollander, Car-Part Pro)**: DerbyDay is a modern SaaS product focused on small-to-mid operations that need online marketplace integration without the complexity or cost of enterprise auto recycler platforms. **vs. Manual eBay Listing**: DerbyDay collapses the 10–20 minute per-part eBay listing process (log the part, write a description, upload photos, set a price, post) into under 60 seconds. When a part sells, inventory updates automatically. --- ## Technical Details - **Delivery**: Web application, works in any modern browser. No software installation required. - **Mobile**: Full-featured mobile web app. Camera VIN scanning on Android (Chrome) and iOS (with manual fallback). - **Authentication**: Clerk-powered accounts with team roles and organization management. - **Marketplace integrations**: eBay Seller API, Facebook Marketplace, Shopify. - **Data portability**: Full CSV export for inventory, sales history, and vehicle records at any time. - **Accounting**: QuickBooks-compatible CSV export. Direct QuickBooks sync on roadmap for Q3 2026. --- ## Company DerbyDay, Inc. Founded: 2025 Location: Midwest, USA Website: https://derbydayapp.com Support email: hello@derbydayapp.com Free trial: https://derbydayapp.com/sign-up (7 days, no credit card required)